TU-K adopts Term System as First Year students report in June

First Year students (freshers) will report on June 24, 2019 for a one-week orientation exercise before starting lectures on July 1, 2019. Traditionally, the TU-K academic year start in September.

The 2018 KCSE candidates who have been placed at the TU-K by Kenya Universities and Colleges Central Placement Services (KUCCPS) will be the pioneer group for the new four-term academic calendar.

TU-K has embarked on a process to shift its academic programmes from a trimester to a four-term system. The decision on the start of the new academic year was made during a University Senate meeting held on 17th April 2019. However, even with the changes, the academic calendar for continuing students remains unchanged for now.

Admission letters ready

The Registrar-Academic, Dr Hesbon Nyagowa, has confirmed that admission letters for students that have been placed at TU-K by KUCCPS have already been uploaded on the University website http://tukenya.ac.ke/admission-lists-various-intakes or http://admissions.tukenya.ac.ke/kuccps-2019and the new students have already started downloading.

He said the registration for the new students has started and the exercise will end on 7th June 2019. The exercise has been planned in a way that it will accommodate students that may wish to transfer from other universities where they have been placed by KUCCPS. The registration exercise entails familiarisation with academic regulations, completion of joining instructions which require endorsement of Commissioner of Oaths, processing fees payments, activation of students portal and online application for HELB Smart Card which also serves as student identification card. The early registration should make it possible for HELB Smart Cards to be issued soon after the reporting date.

Start of lectures

First Term lectures for freshers will run up to 20th September Second Term to start 30th September to end 20th December 2019. Term Three will start 6th January to end 27th March 2020 before embarking on Term Four dedicated for Industry-Based Learning from 6th April to end 26th June 2020. At the end of 1st, 2nd and 3rd terms, students will be required to sit end of term examinations.

The period of actual student instruction during the academic year should be forty-eight (48) weeks distributed as twelve (12) weeks for each of the terms. The course units of the curriculum will be covered in Terms 1, 2 and 3 while Term 4 will be dedicated to Work Integrated Learning (WIL).


The three-semester academic year was adopted by the Kenya Polytechnic University College (the precursor of TU-K) during the time the institution was a constituent college of the University of Nairobi but has been problematic in terms of filing returns to relevant Government agencies.

The change of the academic calendar is meant to align the University activities with the Government fiscal year. The fiscal year in Kenya runs from 1st July to 30th June of every year. As a Government institution, the University is expected to make financial returns to Government based on this schedule. In the past, the University academic year run from 1st September to 30th August of every year.

Due to the mismatch between the fiscal and the academic years, there are activities that always spill over into the next fiscal year from the previous academic year. This mismatch between the two years of activity typically presents considerable problems in the making of financial returns to Government. Further, regular statutory returns to various Government agencies such as to Treasury, the Ministry of Education, State Corporation Advisory Committee (SCAC), Office of the President, Public Procurement Oversight Authority, Aids Control Council, Ethics and Anti-Corruption Commission, are all expected to be made on quarterly basis.